Introduction
This privacy notice sets out how Beca Corporate Holdings Limited (Beca) collects, uses and manages your personal information when you apply through our careers website (Website) for a job with us. Beca and other members of the Beca group of companies operate globally. For a list of the countries in which we operate please refer to the Beca.com website (http://www.beca.com).
The governing language of this Privacy Notice is English and shall prevail over any other language used in any translated document.
Personal Information
We collect information that you provide to us through the Website for recruitment and selection purposes which includes assessing and evaluating your suitability for employment in relation to current or future employment opportunities.
The type of personal information that we collect may include, but is not limited to, name, date of birth, gender, address, contact details, nationality, occupation, qualifications, curriculum vitae/resume, references, passport details, visa or residency status, photograph, drivers licence, criminal and medical history, employment and financial information.
If you do not provide all or some of the information that we require, we may be unable to process the job application. The information produced by these checks may lead us to discontinue your application for a current or future employment vacancy.
Use and disclosure
We may use your personal information in connection with the position you have expressed an interest in, to contact you in future about our employment positions that may match your skills and experience, for the purposes of administering and improving the Website, improving our recruitment services, and to communicate with you.
We will not share your personal information with unaffiliated third parties, except as reasonably necessary for our functions and activities, to carry out your requests, and/or as required or permitted by law or professional standards. This may involve sharing your personal information with referees nominated by you, your former employer and that we contract to assist us with our recruitment process.
We may transfer certain personal information across geographical borders to our other companies or outside persons for the purposes set out in this Privacy Notice, but only for lawful purposes and subject to this Privacy Notice and the laws of the relevant countries.
We may also store your personal information in a jurisdiction other than where you are based. In some instances, the jurisdiction to which your personal information is transferred may lack privacy laws which are as extensive as the privacy laws applying in the jurisdictions in which you are located when you provide the information to us.
Retention of personal information
We take all reasonable steps to retain personal information only for as long as we need to process your job application. We may retain your details after a decision has been reached regarding your suitability for current jobs in case alternative vacancies may become available in the future, but we will only do so for a minimum of 12 unless otherwise required by law. If you are hired by us, we will retain the personal information you submitted as part of your employment record and use it in connection with your employment with us.
Your rights and choices
You can change or update your own profile details stored on the Website at any time. You can also ask to be removed from our database.
You can request access to personal information held about you by us. We require all requests for access to be in writing. Any requests made by an agent on your behalf (such as a lawyer) must be accompanied by a written authority from you that particular agent to act on your behalf. In certain circumstances specified by the relevant we may refuse access to your personal information.
We will take reasonable steps to ensure that the personal information which we collect, use or disclose is accurate, complete and up-to-date. You can request correction of any of your personal information you believe is incorrect. Unless we are satisfied on reasonable grounds that a correction should not be made, the correction shall be made as soon as practicable. Any requests for correction of personal information should be made in writing.
If you wish to complain about the handling of your personal information by us, please write to us, attention the Beca Privacy Officer/Data Protection Officer. They will respond when practicable and/or as otherwise required by law (e.g. for Singapore we will respond as soon as reasonably possible and will establish, in consultation with you, a reasonable process, including timeframes, for seeking to resolve the complaint).
Updates
The content of this Privacy Notice may be updated from time to time, without prior notice to you, to take account of new laws and technology and changes to our business practices. We will post a prominent notice on the Website to notify you of any significant changes and indicate at the top of the Privacy Notice when it was most recently updated.
Consent
I confirm that all the information that I have provided as part of my application for employment is true, accurate and complete. I accept that any false, misleading, inaccurate or incomplete information that I provide may lead to my application for employment being rejected or to an offer of employment being withdrawn or to termination of my employment.
By providing Beca with my personal information, I expressly acknowledge the possibility of, and consent to, the cross border transfer, use, disclosure and storage of my personal information as reasonably required for Beca’s functions and activities.
I have read and that by submitting an application I agree to the terms of this Privacy Notice and to the Terms and Conditions on the Beca.com website.
